Policies & Reimbursement
The links below will direct you to Harvard's travel policies, payment options and reimbursement information.
Travel Policies & Procedures
|Harvard Travel Policy|
|Required use of Egencia for University-funded Air Fare for Central Administration Travelers|
|Reimbursement Policy at a Glance|
School Specific Travel and Reimbursement Websites
|Faculty of Arts & Sciences|
|School of Engineering and Applied Sciences|
|Harvard Business School|
Travel and Entertainment Card
Travel and Entertainment Card (also referred to as the Corporate Card) - Harvard's Travel and Entertainment Card is the primary payment method for travel expenses incurred by Harvard employees. Paid employees who take at least three business trips per year and/or incur entertainment expenses of $5,000 or more per year are strongly encouraged to apply for a Harvard Travel and Entertainment Card. For information on the benefits of having a Travel and Entertainment Card and how to apply, click here.
Direct bill Airline Tickets to your Department
Harvard employees may directly bill their Airline and Amtrak tickets to departmental General Ledger coding using Harvard's Web Voucher Reimbursement application. Direct billing is only available for tickets purchased through BCD Travel, a preferred Travel Agency. For more information on direct billing, click here
While the Harvard Travel and Entertainment Card is the strongly preferred method of payment for travel expenses, those without access to a Travel and Entertainment Card (students, non-employees, and employee's who may travel too infrequently to apply for a Travel and Entertainment Card) may use cash or a personal credit card to pay for travel expenses. Note: Prepaid travel expenses (such as airline tickets) purchased with personal funds will not be reimbursed until after the trip or event has taken place.
|How to Get Reimbursed|
|Electronic Receipt Requirements|
|2013 Mileage reimbursement|
|2014 Mileage reimbursement|
|Per Diem Rates - U.S. Domestic|
|Per Diem Rates - Foreign|
|Currency Exchange Rates|
|Link to WV Reimbursement (Oracle)|